Resignation Letter Generator
Write a professional, respectful resignation letter with the correct notice period — UAE & Pakistan formats. Free PDF.
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Date:
Subject: Resignation from the position of
Dear Sir/Madam,
I am writing to formally tender my resignation from my position as at . My last working day will be , in accordance with my notice period.
I am committed to ensuring a smooth transition and am happy to assist in handing over my responsibilities and training a replacement during my remaining time.
I am grateful for the opportunities and support I have received during my time at , and I have valued being part of the team.
Please let me know how I can help during this notice period. I would appreciate confirmation of my last working day and the completion of clearance formalities.
Yours sincerely,
_______________________
Fill in: Date of Letter, Company Name, Your Full Name, Your Designation, Proposed Last Working Day
What is a resignation letter?
A resignation letter is a formal written notice from an employee informing their employer that they intend to leave the company. It officially starts your notice period and creates a clear record of your last working day. In the UAE and Pakistan a short, polite, professional resignation letter is the expected way to resign — even if you have already told your manager verbally — because HR needs it on file to process your clearance, final settlement and experience letter.
When do you need one?
You write a resignation letter whenever you decide to leave a job, before your notice period can begin. The notice period is usually defined in your employment contract — commonly 30 days in the UAE and one month in Pakistan, though senior roles may require longer. Submitting a clean resignation letter matters because it influences how smoothly you receive your end-of-service benefits, relieving and experience letters, and any future reference. A bridge-burning letter can delay your clearance; a gracious one keeps the door open.
Format & what to include
Keep a resignation letter short and professional — ideally under one page. It should state clearly that you are resigning, name your position, and specify your last working day based on your notice period. You do not need to explain your reasons in detail; a single neutral line (or none at all) is enough. Strong resignation letters add an offer to support a smooth handover and a brief note of thanks, then close by requesting confirmation of the last working day and clearance. Avoid complaints, criticism or emotional language — this document stays in your file and shapes your reference.
Frequently asked questions
Do I need to give a reason for resigning?
No. It is perfectly acceptable to resign without stating a reason. If you prefer, you can include one short, neutral line such as 'to take up a new opportunity' — but you are never obliged to explain your decision in the letter.
How much notice should I give?
Follow your employment contract. In the UAE the standard notice is typically 30 days; in Pakistan it is commonly one month, though your contract may specify more. Set your last working day in the form to match your required notice from the date of the letter.
Should I mention complaints in my resignation letter?
No. Keep the letter positive and professional. Raise any grievances separately through the proper HR channel. A polite resignation protects your relationship with the employer and helps ensure a smooth final settlement and a good reference.
Can I email my resignation letter?
Usually yes, but check your company's process. Many employers accept a signed PDF attached to an email to your manager and HR; some also want a printed signed copy for your file. Keep a copy of whatever you send for your own records.