Delivery Note Generator
Create a delivery note / challan listing items and quantities delivered — UAE & Pakistan. Free PDF & Word.
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DELIVERY NOTE
Delivery Note No: Date:
FROM:
DELIVER TO:
| Item / Description | Unit | Quantity |
|---|
The above items have been delivered and received in good order and condition.
Delivered by: ____________________ Received by: ____________________
Date: ____________________ Date: ____________________
Fill in: Delivery Note No., Date, From (sender), Deliver To (receiver), Items delivered
What is a delivery note?
A delivery note — also called a delivery challan or goods delivery note — is a document that accompanies a shipment of goods, listing exactly what is being delivered and in what quantities. Unlike an invoice, it shows no prices; its job is to let the receiver check that everything ordered has actually arrived, and to provide a signed record that the goods were handed over. For suppliers and traders in the UAE and Pakistan, a delivery note is a standard part of moving goods.
When do you need one?
You issue a delivery note whenever you dispatch goods to a customer or another location — fulfilling a purchase order, transferring stock between branches, or sending samples. It travels with the shipment so the person receiving can tick off each item against it and sign to confirm receipt. That signed note is your proof of delivery: it protects you if the customer later claims items were missing, and it links the order (PO) to the eventual invoice in the standard three-way match used in procurement.
Format & what to include
A delivery note is headed 'Delivery Note' (or 'Delivery Challan') with a unique number and the date, and often a reference to the related purchase order or invoice and the delivery vehicle. It names the sender and the receiver with addresses. The core is a simple table of items and quantities — with units, but no prices, since it is not a request for payment. It ends with space for both the person delivering and the person receiving to sign and date, confirming the goods changed hands in good condition.
Frequently asked questions
Why doesn't a delivery note show prices?
Because it is not a request for payment — it only proves what was delivered. Prices appear on the invoice. Keeping prices off the delivery note also means it can be handled by warehouse and logistics staff without exposing commercial pricing.
What's the difference between a delivery note and an invoice?
A delivery note lists the goods and quantities delivered and is signed on receipt; an invoice lists the same goods with prices and requests payment. They are often issued together or back-to-back for the same order.
Is a delivery note the same as a delivery challan?
Yes — 'delivery challan' is the term widely used in Pakistan and South Asia for the same document. Both accompany goods in transit and record what is being delivered.
Why should the receiver sign the delivery note?
The receiver's signature is your proof of delivery. It confirms the listed items arrived in good condition, which protects you against later claims of short or damaged delivery and supports your records if a dispute arises.
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