Appointment Letter Generator
Issue a formal employment appointment letter with role, salary, probation and joining date — UAE & Pakistan. Free PDF.
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Date:
Dear ,
Subject: Letter of Appointment —
With reference to your application and subsequent interview, we are pleased to appoint you to the position of at , on the following terms and conditions:
1. Position: . 2. Date of Joining: . 3. Employment Type: fulltime.
5. Gross Monthly Salary: AED ( only).
You will be entitled to leave and other benefits in accordance with company policy and applicable labour law. Your employment is governed by the company's policies as amended from time to time.
This appointment is subject to the verification of your documents and credentials. We look forward to a long and mutually rewarding association.
Please sign and return the duplicate copy of this letter as a token of your acceptance.
Yours sincerely,
_______________________
Acceptance: I, , accept this appointment on the terms stated above.
Signature: ____________________ Date: ____________________
Fill in: Company Name, Date of Issue, Employee Full Name, Position, Date of Joining, Gross Monthly Salary, Authorised Signatory Name
What is a appointment letter?
An appointment letter is the formal document an employer issues to confirm a candidate's appointment to a role, setting out the binding terms of employment — position, joining date, salary, probation and notice period. It comes after the offer is accepted and is more formal than an offer letter: it is effectively the written basis of the employment relationship and is signed by both the company and the new employee.
When do you need one?
An appointment letter is issued once a candidate has accepted the job and is joining. The employee needs it as the authoritative record of their terms, and often for practical steps such as work-visa processing, opening a salary account, or applying for accommodation. Because it states the binding terms, the salary, joining date, probation and notice period should be accurate and match anything that follows in a detailed contract.
Format & what to include
An appointment letter is addressed to the employee and opens by appointing them to the named position. It then lists the terms as numbered clauses: position and reporting line, date of joining, employment type, work location, gross salary, probation period and notice period, followed by a reference to leave and benefits per company policy. It notes that the appointment is subject to document verification, asks the employee to sign and return a copy, and ends with the authorised signatory's name and designation plus an acceptance block for the employee to sign.
Frequently asked questions
What is the difference between an offer letter and an appointment letter?
An offer letter proposes the role and headline terms before acceptance. An appointment letter is issued after acceptance and formally confirms the binding terms of employment, usually with an acceptance section for the employee to sign. The appointment letter is the more formal, definitive document.
Is an appointment letter legally binding?
Once signed by both parties, an appointment letter sets out enforceable terms of employment, read together with company policy and applicable labour law. That's why the salary, joining date, probation and notice details must be accurate.
What should an appointment letter include?
Position and reporting line, date of joining, employment type, work location, gross salary, probation period, notice period, a reference to leave and benefits, a note that it's subject to document verification, and an acceptance section for the employee's signature.